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From: martinottmann@yahoo.com (Martin Ottmann)
Newsgroups: alt.religion.scientology
Subject: Guardian Order 1197
Date: 25 Jan 2003 14:06:09 -0800
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GUARDIAN ORDER

20 June 1974

GO 1197

Info Bureaus

CONFIDENTIAL
CIC SERIES NO. 1
DESCRIPTION OF CIC WW FILING SYSTEM

As Bureau I CIC WW is presently converting over to micro-film, it is
important that all Guardian Office Information Bureaus are aware of
the type of filing system used at World Wide and also are aware of the
standards required in reports sent to World Wide.

For that reason a series of Guardian Orders has been written giving a
description of our filing system, the micro-film system, and the
standards required both for use in the systems and use after the
conversion to micro-film.

The first in this series is a description of the CIC Files system at
WW. This system is in use presently and will remain in use after the
conversion to micro-film. It is as follows:

The filing system is divided into 8 categories:

1. Doubt *
2. Traitor *
3. Enemy *
4. General Area
5. General International
6. Enemy International
7. Intell
8. Newspaper Files

(* Does not refer to the Conditions)

1. DOUBT: A non treacherous Scientologist who comes up in an intell
report. These files are used a lot by Branch II. The Doubt files are
not filed by country, but are filed alphabetically with the whole
world in together, as Scientologists move around a lot.

2. TRAITOR: An ex-Scientologist who has gone to the press or police or
to court, or in some way attacked us or harmed Scientology. These are
filed alphabetically and by country.

3. ENEMY: An exterior suppressive or his connections, i.e. any person,
group, organisation, company, government department etc. mentioned in
an intell report who does not fit into category (1)  or (2) above.
These are filed by country and alphabetically within the country.

(Note: If a person is temporarily residing in a country - e.g. an
Ambassador - a dummy file is made for the country he is in temporarily
and his true file is kept in his home country.)

4. GENERAL AREA: This consists of files of subjects (not people or
organisations) of interest to Scientology such as Aversion Therapy,
Brain Surgery, Crime, Drugs, Involuntary Institutionalization, Mental
Health Acts, Psychiatry, Shock Treatment, etc. and are divided into
countries alphabetically, and then the different subject files are
arranged alphabetically within each country.

5. GENERAL INTERNATIONAL: This consists of subjects of interest which
are covered from an international viewpoint, e.g. Banking, Communism,
Euthanasia, Finance, Intelligence, Mental Health, Press, Psychiatry,
Psychology, etc. These are filed alphabetically by subject.

6. ENEMY INTERNATIONAL: As for category (3) above, except that this
section is for international organisations such as Amnesty
International, European League for Human Rights, International
Monetary Fund, Caribbean Federation for Mental Health, United Nations,
World Council of Churches, WFMH, World Psychiatric Association etc.
This section is filed alphabetically.

7. INTELL: These are divided into 2 sections. The first section
consists of files of reports, information, etc. received from
individuals who are not staff members but who do part time work for
the Bureau or who volunteer information etc. on a casual basis. The
second section is for each Guardian Office around the planet and
contains the Branch I and Branch II weekly reports and reports
concerning Bureau management etc. Those two sections are, of course,
each arranged alphabetically.

8. NEWSPAPER FILES: Those contain in date order the mounted
Scientology clippings, originals where possible, and are filed
alphabetically under the name of the newspaper/magazine - having first
been divided into countries alphabetically of course.

The above is the Bureau I CIC WW filings system. All intell reports
received at WW are crossfiled under each name mentioned in the report
under the appropriate category. This is an excellent system and very
workable.

The "special bank" files are in addition to the main files described
above, and are done as per GO 507 Intelligence Estimations and
Predictions.

For further information on the above main system of questions on how
to change to this system or problems with the system, contact the CIC
Director Branch I Bureau I WW.

Michael Taylor
T/CIC Dir WW

and Catherine Gogerly
CIC Officer WW

for Hermann Brendel
Branch I Dir WW

for Mo Budlong
DG Info WW

for Jane Kember
The Guardian WW